Pre-Authorized Templates

  • Published on Jan 27, 2024
  • 4 minute(s) read
  • Stephanie Schmidt
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The Pre-Authorized Templates screen is where Users may create and maintain outgoing domestic and international wire pre-authorized templates. Pre-authorized templates allow credit unions to have pre-established wire detail available for wires that are sent out on a recurring basis. Users need to update the dollar amount when initiating pre-authorized templates, and may choose to update reference information, as well.

To view pre-authorized templates, Users will provide searching and filtering information. Users may search and filter across the following column categories:

  • Template Name
  • Template Type; domestic or international
  • Status
  • Activation Date
  • Last Used Date
  • Last Modified

Sorting and filtering is available on all columns. Click the arrow next to the column header to sort the column. The orange arrow indicates which column is currently sorting the information. Search within a column by typing information into the Search box located just under the column header, or by utilizing the column dropdown, if available. To clear filters, click the x located in the search box, or click the Clear filters option at the top right side of the card.

Wire Status options are as follows:

StatusDescription
All Current
ActivePre-Authorized template is available for credit union use
In ReviewCreated or updated template changes have been updated - the status the updating User sees
Pending ApprovalCreated or updated template changes have been updated - the status the approving User sees
Corporate ReviewCreated or updated template has been approved by the credit union and must be approved by the Corporate
InactivePre-Authorized template is no longer used
RejectedIndicates template was rejected in the approval process

Create New Pre-Authorized Template

To create a new pre-authorized template, the User must:

  1. Navigate to Money Movement
  2. Click the Wire tab
  3. Select Pre-authorized Templates

Create New Domestic

Section 1 - Wire Detail

  1. Click Create New Domestic
  2. Create Pre-Authorized Template Name
  3. Select Business Function Code
  4. Select Type Code
  5. Click Next


Section 2 - Originator

  1. Provide Originator
  2. Select Identifier Code
  3. Provide Identifier
  4. Provide Address
    1. Required for wires $3,000.00 and more
  5. Click Next

Section 2 - Originator

  1. Provide Originator
  2. Select Identifier Code
  3. Provide Identifier
  4. Provide Address
    1. Required for wires $3,000.00 and more
  5. Click Next


Section 3 - Intermediary

  1. Indicate if an Intermediary, or correspondent, financial institution is utilized
    1. If Yes, complete the following fields for the intermediary financial institution:
      1. Receiver ABA
      2. Intermediary FI
      3. Identifier Code
      4. Identifier
      5. Address
    2. If No, continue to Step 2
  2. Click Next


Section 4 - Final FI (Financial Institution)

  1. Provide Receiver ABA
  2. Provide Final/Beneficiary FI
  3. Select Identifier Code
  4. Provide Identifier
  5. Provide Address (required when $3,000.00 or more)
  6. Click Next


Section 5 - Final Credit

  1. Provide Beneficiary
  2. Select Identifier Code
  3. Provide Identifier
  4. Provide Address
  5. Click Next


Section 6 - References

  1. Complete any of the following fields (all optional)
    1. Originator to Beneficiary Info
    2. Reference for Beneficiary
    3. FI to FI Info
  2. Click Next


Section 7 - Review

Once all sections have been completed, the User will review all wire detail. If any errors are detected at this time, the User may click the section tab to go back and update the information. Once wire entry has been reviewed, click Create.

A second User will need to verify the pre-authorized template.


Create New International Pre-Authorized Template

Section 1 - Wire Detail

  1. Click Create New International
  2. Create Pre-Authorized Template Name
  3. Select Beneficiary FI Country, the country to which funds should be sent
  4. Select which type of currency Beneficiary Receives
  5. Click Next Step


Section 2 - Originator

  1. Select Originator Type: Individual or Corporation
    1. If Individual is selected, Originator Name and Date of Birth fields will be displayed
    2. If Corporation is selected, Incorporation Type and Incorporation Number fields will be displayed
    3. Complete remaining fields for Email, Phone, Address Lines, City, State, Postal Code and Country
  2. Click Next Step               


Section 3 - Final FI

  1.  If needed, utilize the FI Search button to search for the appropriate foreign financial institution
    1. Enter information to search in the bar
    2. Click Search
    3. Identify the appropriate foreign financial institution
    4. Click Select 
    5. Click Add

    6. Confirm information is correct
  2. Alternately, manually add foreign financial institution information
  3. Confirm information entered is correct
  4. Click Next Step


Section 4 - Final Credit

  1. Enter the final beneficiary information
  2. Select Beneficiary Type: Individual or Business
  3. Complete additional fields: Beneficiary Name, Beneficiary Account Number / IBAN, Phone, Email, Address Lines, City, State, Postal Code, Country 
  4. Click Next Step


If needed, review the Master Currency List link in the upper righthand corner for specific requirements of foreign currencies. Additional fields may appear in the Final Credit section, or the Additional Info section.


Section 5 - Additional Info

These fields may change based upon the foreign currency selected.

  1. Select the appropriate Purpose of Payment
  2. Provide Payment Reference
  3. Select Disclosure Requirement
    1. Select appropriate Regulatory State/Agency
  4. Provide Wire Fee amount
  5. Provide any additional information required based upon the foreign currency selected
  6. Click Next Step 


Section 6 - Review

Once all sections have been completed, the User will review all wire detail. If any errors are detected at this time, the User may click the section tab to go back and update the information. Once wire entry has been corrected and reviewed, click Create.

A second User will need to verify the pre-authorized template.


Pre-Authorized Template Verification

All pre-authorized templates must be verified with dual control. 

  1. Navigate to Money Movement
  2. Click the Wire tab
  3. Select Pre-Authorized Templates

Pre-authorized templates awaiting approval have a status of Pending Approval. Locate the template to review and click the Template Name to begin the verification process.

  1. Review the wire detail for accuracy
    1. Should the template need to be corrected, scroll to the bottom of the detail and click the Edit button
    2. Update information as needed, following the steps through to the review process and click Save Changes
    3. The updated detail will need to go through the dual verification process for approval
  2. Determine the final action to take on the template:
    1. If the wire detail is correct, click Approve
    2. If the wire detail other than amount and reference is incorrect, click Reject and provide a reject reason