Cash Deposits

For armored carriers that require advance itemized notification of excess currency, Cash Deposits allow the User to enter Deposit Pickup information. Users will only see sites that are setup with a vendor that requires this type of notification.

Upon selecting a site, filters can be set to search for Cash Deposits. The left side of the page contains a list of branches. Users may search for a specific site by typing the branch name in the Search Branches & Vaults search bar at the top of the list.

The selected branch is highlighted in dark blue, and the name is reflected above the search results. Once selected, the User is able to view the branch's site number, as well as the branch's address.  

The right side of the page displays a list of the selected branch's cash deposits. The default cash deposit date range is set within two weeks of the current day. Users may adjust the date range to suit their needs. Sorting and filtering is available on all columns. Click the arrow next to the column header to sort the column. The orange arrow indicates which column is currently sorting the information. Search within a column by typing information into the Search box located just under the column header, or by utilizing the column dropdown, if available. To clear filters, click the x located in the search box, or click the Clear filters option at the top right side of the card.

The contents of the dropdown boxes are as follows:

Create New Cash Deposit

Users may enter single, non-recurring Cash Deposits for their various sites through the Create Deposit screen.

On the Create Deposit screen, the branch information is displayed at the top of the page:

• Credit Union - Branch Name
• Corporate Site Number
• Branch Address

 The Deposit Information and Currency cards provide scheduling information to help ensure the User is placing the Cash Deposit in a timely manner. The Activity Stream records all activity that took place on the cash deposit, including cash deposit creation, and cash deposit updates from both the User and the corporate.

Defaulted fields on the Deposit Information card include:

• Deposit Type - User must indicate Fit or Unfit as defined in the table above - this field is selected by the User
• Deposit Date - The date the Cash Deposit will be picked up by the armored carrier - this field is entered by the User
• Deposit Lead Days - Indicates the number of days an order must be placed, prior to the cutoff time, in advance of the cash deposit date
• Deposit Pull Time & Time Zone - The cutoff time for the order 
  • The time zone automatically defaults to Central Standard time, and therefore reflects an order pull time (cutoff time) of 10:00AM CST
  • Your credit union may request to have this time updated to reflect your local time

To create a new cash deposit:

1. Navigate to Corporate Cash
2. Click the Cash Deposits tab
3. Search for and select the appropriate branch
4. Click Create New on the right above the list of orders
5. Select the Deposit Type
   1. Users must enter separate deposits for Fit and Unfit currency
6. Enter the Deposit Date
   1. Refer to Deposit Date calendarto ensure appropriate ordering
      1. Only dates within your credit union's service schedule will be available for selection
      2. Greyed-out days are not available to be selected
7. Enter the currency straps and coin amounts for each denomination
   1. Use the info button to view the strap minimum and required multiples
8. When complete, click Create
9. All cash deposit activities are recorded in the Activity Stream

 Users may also update or cancel Cash Deposits. Navigate to the Cash Deposits screen and click the Deposit ID for the specific branch. Update the necessary fields. Click Save Changes or Cancel Deposit, depending on the action desired

Activity Stream

All actions within a Cash Deposit are recorded in the Activity Stream. This area shows all updates to a Cash Deposit.