Delivery Setups

To setup a credit union member’s sites for corporate cash, the Corporate Cash module is utilized.  Corporate Users will navigate to Corporate Cash > Delivery Setups to create sites and schedules for member credit union branches, ATMs, and ITMs.

The screen will show the selected member sites (branches, ATMs, and ITMs) and any member vaults located at armored carrier partners. Searching and filtering options are available on all table columns. Click the arrow next to the column header to sort the column. The orange arrow indicates which column is currently sorting the information. Search within a column by typing information into the Search box located just under the column header, or by utilizing the column dropdown, if available. Specify a custom date range by providing From and To dates in date columns. To clear filters, click the x located in the search box, or click the Clear filters option at the top right side of the card.

For each site or vault, a corporate cash delivery setup must be created.  Only one corporate cash delivery setup can be active at any given time for a specific branch, ATM, or ITM. Should a setup be changing, such as a change in delivery day, the current setup would be active through the end of the current servicing setup. A second setup would be created to begin at the start date for the new current servicing setup, ensuring only one active setup.

Based on the member selected, you will see the sites for the member.  This page shows the following structure:

                Member Branch

                Member Vault 

                                ATM/ITM linked to the member vault            

Creating Member Site / Vault

1. Select the member credit union in the member selection dropdown
2. Navigate to Corporate Cash
3. Click Delivery Setups tab
4. Click Create New 
5. Select Site or Vault

Member Site Creation

Creating a new member site requires setting the Site Information and the Site Type.

1. Provide Site Name
2. Provide Address, City, State, and Zip Code
3. If desired, provide a contact for the branch in Attention, a Phone, and / or a Fax
4. Select Site Type from the dropdown
   1. Branch
      1. Indicate if this is a primary (main) branch with the Primary Address toggle
      2. Tax Type and Tax Area are completed by Accounting during the first billing cycle
         1. Beastro notifies Accounting that the Tax Type and Tax Area are needed, and that team provides the appropriate information
   2. ATM
      1. Provide Terminal ID
      2. Select the Vault from which funds will be held
      3. Tax Type and Tax Area are completed by Accounting during the first billing cycle
         1. Beastro notifies Accounting that the Tax Type and Tax Area are needed, and that team provides the appropriate information
   3. ITM
      1. Provide Terminal ID
      2. Select the Vault from which funds will be held
      3. Tax Type and Tax Area are completed by Accounting during the first billing cycle
         1. Beastro notifies Accounting that the Tax Type and Tax Area are needed, and that team provides the appropriate information
5. Click Create

Member Vault Creation

Creating a new member vault requires the selection of the Vendor and Vendor Branch.  A member vault is a location at the corporate cash vendor’s branch facility where funds are segregated for a specific member’s ATMs and ITMs to service machines.  Once the vendor branch is identified, the address will auto-populate.

1. Select Vendor
2. Select Vendor Branch
3. Provide Vault #
4. Provide Address, City, State, and Zip Code
5. Indicate if the vault should Allow Member cash orders and deposits
6. Click Create

Delivery Setups

A delivery setup is the collection of settings that are applied to a member site or vault, such as delivery schedule, deposit schedule, cost, and pricing.  A site or vault can only have one active delivery setup at a given time.  A future delivery setup can be created and scheduled to become active on the delivery start date.

On the list screen, corporate Users might see an active delivery setup and pending (future dated) delivery setups for a given site.  Expired delivery setups can be found by clicking the blue dropdown arrow next to the site name.

Delivery setup settings will be different depending on the capabilities of the vendor and the type of site. Here are some examples:

Creating Delivery Setup Schedule

1. Search for the Site or Vault
2. Click Add Schedule in the Actions column
3. Complete Vendor Information card - must be completed for Delivery Information and Upcoming Delivery Schedule to populate
   1. Select Vendor
   2. Select Vendor Branch
   3. Provide Vendor Site # 
4. Complete Delivery Information card
   1. Select Delivery Start Date
   2. Select Delivery Frequency
   3. Identify Order Lead Days (system defaults to two)
   4. Select Delivery Days
      1. For Monthly frequency, select the Month week number and Week Day
   5. Identify Order Cut Off Time
   6. Identify Time Zone
5. Upcoming Delivery Schedule populates with future service dates once Delivery Information card has been completed
6. Subcontractor Information (if applicable)
   1. Enable subcontractor with the toggle
   2. Provide Subcontractor Name
   3. Provide Subcontractor Contact Name or Email
   4. Provide Subcontractor Phone
7. Deposit Pickup Information (if applicable - will only be displayed if the armored carrier vendor provides the service)
   1. Enable the Same as Delivery Frequency if the deposit will be serviced the same day as the delivery
   2. If the frequency will be different, identify the following
      1. Deposit Frequency
      2. Pickup Days
      3. Deposit Lead Days
      4. Deposit Cut Off Time
      5. Deposit Time Zone
8. Deposit Pickup Schedule populates with future service dates once Deposit Pickup Information has been completed
9. Order Restrictions (if applicable)
   1. Currency types may be disabled at the site level if required by armored carrier vendor to prevent member credit unions from ordering specific denominations of cash and/or coin
      1. Blue eye icon indicates the currency and/or coin type is visible by the member 
         1. Click the eye icon to disable it an provide a reason for the disabling
         2. To enable, click the eye icon to turn it back on for member credit unions
      2. Provide Disabled Currency Message to notify users about existing order restrictions
10. Pricing
    1. Provide Cost / Price
    2. Monthly Delivery Price is displayed
       1. Click info button to review the formula for the monthly price
11. Thresholds and Alerts
    1. Indicate Maximum Order Amount
    2. Indicate Liability Amount
    3. Indicate Daily Order Limit
    4. Indicate Daily Deposit Limit
    5. Alerts may be enabled for the above four thresholds by clicking the toggles.
12. Provide Notes if desired
13. Click Create

Editing Delivery Setup Schedule

This actions edits a current delivery setup schedule. As previously mentioned, only one schedule may be active at a time. Editing a schedule take effect immediately. For future changes the corporate would like to create in advance, a new schedule must be created.

1. Search for the Site or Vault
2. Click Start Date
3. Edit appropriate information
4. Click Save Changes